Stone Profit Systems, unlike any other inventory management system, tracks information at the slab/item level. You can store the size/square foot and take note of allowances for each slab in your warehouse; granting exact adjusted prices automatically.
Inventory Search
Search inventory by product name, SKU/product code, alternate name, lot number, supplier reference, bundle number, bar-code ID, etc.
Bin Number Search
Search products based on the bin number or the A-frame number that corresponds with the location in the warehouse.
Selections for Transactions
Select and group inventory in a virtual cart for various transactions such as update bin numbers, sale orders, holds, quotes, transfers, etc.
Inventory Reconciliation
Reconcile inventory by using the bar-code module for automatic cycle counting.
Inventory Adjustments
Adjust inventory for broken, sold, or unwanted slabs or products. You can write off, revalue, reclassify, or split inventory.
Bar-Codes
Our inventory management combined with bar-code labels and scanners, can make the daunting task of managing a warehouse full individually unique products almost effortless.
Real Time Scan
Using the bar-code module, or a Bluetooth scanner paired with a tablet you can scan the inventory bar-codes and create any transaction or perform reconciliation live.
Batch Scan
A great tool for inventory reconciliation, a batch scanner will allow you to scan all of the slabs/products at once, and process them in the system by uploading the scans from the scanner to a computer when finished scanning.
Bar-code Symboligies
Works with various barcode Symbologies such as Code39, Code 39 Extended, Code 128, etc.
Bar-code Labels
Label formats can be setup for different product types, and the information shown on each label can be customized.
Cycle Counts
Perform cycle counts by bin number or product. Our cycle count tool can make the the periodic checks easier.
Inventory Reconciliation
Inventory reconciliation sessions can be made so all the inventory can be scanned by multiple bar-code scanning teams allowing them to combine their work and resulting in a report of missing products/slabs.
Accounting
Stone Profit Systems has its own accounting module, making it easy on everyone by having everything in one place. Manage both accounts receivable and payable, along with your general ledger and financial statements. We have the tools to keep you on top of your finances.
General Ledger
Double entry general ledger system accounting defaults can be setup for various journals made during transactions.
Accounts Receivable Management
View AR detail reports, AR summary, and AR flowchart showing all the different steps of the AR cycle from selections to holds/SOs to deliveries to invoices.
Accounts Payable Management
View AP detail reports, AP summary and AP flowchart showing all the different steps of the AP cycle from POs to inventory receipts to receiving inventory to inventory transactions.
General Journal Entries
Enter journal entries by selecting accounts from your chart of accounts and specifying the debits and credits. This tool will help you stay up to date in your general journal.
Reverse Entries and Periodic Journals
Ability to reverse a previously entered journal entry as well as periodic journals where a duplicate journal entry is made.
Non Inventory Vendor Management
Manage your non-inventory vendors, entry of utility/vendor bills, and payment of those bills.
Customer Payments and Deposits
Have the ability to manage deposits and payments received from customers and to split payments for the customer to pay in increments.
Payments & Checks
Make payments to inventory suppliers, non-inventory vendors, and customers; also apply payments to inventory purchases, bills and customer credit memos. The system can print checks in various check formats.
Bank Reconciliation
Make sure the system is in sync with your bank statements by selecting the cleared payments with the bank reconciliation tools.
Web Based Software
No installations required! Web based applications are the ultimate way to take advantage of today's technology to enhance your organizations productivity & efficiency. Web based application gives you an opportunity to access your business information from anywhere in the world at anytime. It also facilitates you to save time & money and improve the interactivity with your customers.
Mobility
With Stone Profit Systems being web based, It is possible to use the system on tablets and laptops with no additional installations. Also available is a cell phone module that allows the use of the system on your smart phone.
Security
With Stone Profit Systems you can be mobile and secure. The system is password protected, so only your employees can access the information. There can also be IP address securities in place to prevent unknown computers from even accessing the log in page. In addition to the external security, there are user rights and privileges and user logs that make internal security easy to maintain.
Scheduling
Rather you are a distributor scheduling deliveries, or a fabricator scheduling installs or tempaltes Stone Profit Systems can help. Depending on what your company does, Stone Profit Systems comes equipped to handle your scheduling needs.
Delivery Calendar
Plan and view all the deliveries in the area. With a click you can easily access details for each delivery.
Delivery Routes
With the use of deliver zones it is easy to map out multiple deliveries to various customers. After selecting the deliveries that will go out on a truck the system will map out the best route for your driver to take, and produce a packing list that shows the products in the order they should be loaded.
Job Scheduling
Schedule a resource, machine, truck or a template/install team to a job on a particular date or time. Limits can be setup for each team or truck as well so you never overbook.
Field Calendar and Shop Calendar
Two calendars are setup depending on the type of task needed for the job. The field calendar to show all your template and install appointments and the shop calendar for tasks such as digitizing, cutting, CNC machine work, polishing etc.
User Security and Privileges
Not only is the system password protected for all your users, but it also offers internal security by limiting access to some users and granting permissions to others. This will help keep everyone on task and in the right place.
User Groups
Sort system users into user groups based on their access privileges and job description. Access can be restricted or granted to view information, edit information, and/or perform specific functionalities.
Passwords
Setup and reset passwords for each user. Character requirements or count restrictions can also be setup.
Session Time
Track every user's login session time and the IP address of the computer from where the user logged on.
Access Rights
Allocate more than 200 user access privileges to view or make changes to various information throughout the system.
One or Many
Stone Profit Systems can be setup to manage one or many locations. It's simple to track the progress of all your locations from one system.
Multiple Locations
We have built in the ability to manage and control multiple locations including: warehouses, showrooms, shops, factories, and more.
Parent Locations
Set a parent location for each customer to better manage the customer service and accounts receivables. A customer can also be set to be serviced by more than one location.
Transfers
Create and manage inventory transfers from one location to another without a hassle.
Location Access
Users can be set to have access to the business transaction data of a specific location or all the locations.
Quotations and Estimates
Save time and omission errors during the quotation process by customizing your own packages for frequently fabricated jobs, a standard feature with the fabrication module!
Quote Entry
Quotes/Estimates can be entered into the system so that a formal quotation can be submitted to the customer; print, email or fax directly from the system. The format and language on the quote can be customized using the system setup.
Quote Followup & Reminder Letters
Once you’ve followed-up with a customer, record the note to update the quote's status, and quickly send out reminder letters to your customers with the quote details.
Conversion Reports
Conversion reports can be produced to review the number of quotes converting into jobs and the average number of days it is taking to convert a quote into a job. Also reports can be filtered by each sales rep or each location.
Quote Attachments
Attachments such as DXF files or other scanned documents can be attached to each of the quotes
Supplier Pricing
Quote page has quick access to supplier pricing so that various supplier pricing options can be explored before any pricing is given to the customer.
Inventory Availability
Quote page has quick access to inventory that is either available, in stock, or in transit to review before any pricing is given.
Quote Revisions
Quotes can revised to generate a copy of the existing quote with minor modifications such as prices or product depending on customer requirements. Revisions can also be used to show customers their options and the price associated with each.
Total Measurement Calculator
An easy to use calculator that calculates the total square footage based on the dimensions entered for various kitchen and bathroom countertop shapes. It will also calculate linear footage for edges.
Sale Orders
Create sale orders to track orders made by your customers. Specify the customer's exact information and attach products and inventory to the order. Directly create a sale if you have the inventory, or create a PO from the sale order that will insure the right product is ordered.
Fulfillment Quantity
As sales orders are made the system automatically calculates the quantity you need to order/reorder, if any, to fulfill the sale order.
Print Various SO Documents
Each sale order generates various customizable documents that can be printed, emailed, or faxed directly from the system.
Receive Deposits
Receive a deposit on a hold or sale order from the customer as an advance or commitment to the product.
Special Orders
While creating a sale order you have the ability to process non-inventory special orders where the product is ordered only after receiving an order from the customer.
Job Creation, Scheduling, and Installations
Create a job directly, or from an existing quote. After creation you can allocate inventory and start scheduling tasks such as tempalting, cutting, edging, installation, and more.
Job Contracts
Print out legal contracts for the confirmed job to give to your customers. The language on the contracts can be setup with various options to print out based on the types of customers as well as the details you would like to show.
Job Tickets
Print job tickets to show your shop employees the detail of the job; each ticket is barcoded to update the system quickly on the status of the job.
Deposits on tickets
Take deposits on a job contract and update the customer on their current balance.
Waste Factor Management
Ability to enter the waste factor percentage and get the waste cost added to the job cost.
Remanant Entry
Enter Left L, Right L, Rectangle and Round Remnants back into the system and print barcode labels for the dimensions; plus upload pictures of the remnants.
Job Reports
Reports such as: Job Costing report; Quote to Job Conversion reports; and Conversion reports by Sales Rep help you stay on top of your business.
Job Scheduling
Schedule a resource, machine, truck or a template/install team to a job on a particular date or time. Limits can be setup for each team or truck as well so you never overbook.
Field Calendar and Shop Calendar
Two calendars are setup depending on the type of task needed for the job. The field calendar to show all your template and install appointments and the shop calendar for tasks such as digitizing, cutting, CNC machine work, polishing etc.
Job Costing
The job costing report calculates the material cost and labor cost, thus showing the profit margin or each individual job.
Customer Management
Customers come with a great deal of information that needs to be stored and accessible. With Stone Profit's customer management it's easy to access, edit, and add information for each and every customer.
Customer Types
Group customers based on their mode of operation: Fabricator, Homeowner, Designer, etc.
Prospective Customers
Manage a prospective customer database separately from active customers for marketing purposes.
Inactive Customers
Change customers' status from active to inactive if you no longer do business with them. This will keep older records while preventing new transactions.
Customer Notes
Maintain internal notes and common delivery instructions for each active customer.
Multiple Shipping Addresses
Enter and manage multiple shipping addresses for each customer.
Credit Limits
Set and manage credit limits for each customer. If a customer exceeds the limit the next transaction will not go through without additional approval.
Customer Attachments
Upload and manage documents such as contracts and tax forms for each customer.
Customer Locks
If customers have an overdue account or are difficult to do business with, they can be locked from future sale transactions.
Customer Alerts
Create alerts for customers with overdue accounts so sales personnel are alerted when entering customer transactions.
Tax IDs
Manage your customers' tax ID, tax exempt ID, and/or resale ID information.
Finance Charges
Ability to apply finance charges to overdue accounts.
PO Numbers
Mandate purchase order requirements for specific customers.
Hold Summary
Print a report that shows the materials on hold per customer. This will allow you to analyze each customer’s holds to sales ratio.
Reports and Analysis
Get specific information about your company that you need in seconds. Stone Profit Systems generates numerous reports that can help you in making informed decisions about your day to day activities.
Customer Reports
View sales reports, customer profitability reports, top customers by sales value, export a customer list to excel, batch print customer statements, etc.
Inventory Reports
Inventory valuation report, inventory aging analysis report, fast moving products, reorder quantity reports, etc.
Accounting Reports
Accounts receivable reports, accounts payable reports, bank reconciliation reports, GL trail balance, sales tax reports, etc.
Purchasing Reports
Purchases in transit, purchase history, accrued freight variance, etc.
Financial Statements
Balance sheet, income statement, cash flow statements, etc.
Sales Reports
Sales by sales rep. report, sales summary report, sales profitability report, sales commission report, etc.
Email and Faxing
With Stone Profit Systems your company can save both time and money. The system allows you to email and fax all of you purchasing and sales documents straight from your computer. This includes notifications, terms and conditions, purchase orders, quotations, sale orders, invoices, and much more. You will be happy with the time and money you save, and your customers will be glad to do business with an up to date company that can email the documents they need in a quick and responsible manner.
Purchasing
Keep your warehouse in stock with the products you need. Stone Profit Systems generates reports to let you know what you need and how much! It remembers past orders and the best supplier prices so you don't have to.
Purchase Orders
Create purchase orders in reference to bundles as well as square footage. You also have the ability to generate multiple supplier invoices/packing lists from one PO, and attach various documents for record keeping.
Purchase Packing List
Enter supplier packing list information such as: material included, number of slabs, lot numbers, bundle numbers, and slab sizes.
Lot Specific Information
Record lot specific information including supplier reference, lot number, block number, bundle number, allowance, and slab notes, etc. to keep your slabs organized by color and patterns.
Bar-Code Printing
Print bar-codes for all the material in a container, and attach the bar-codes to the slabs as you receive them into your inventory.
Reports and Analysis
Get specific information about your company that you need in seconds. Stone Profit Systems generates numerous reports that can help you in making informed decisions about your day to day activities.
Customer Reports
View sales reports, customer profitability reports, top customers by sales value, export a customer list to excel, batch print customer statements, etc.
Inventory Reports
Inventory valuation report, inventory aging analysis report, fast moving products, reorder quantity reports, etc.
Accounting Reports
Accounts receivable reports, accounts payable reports, bank reconciliation reports, GL trail balance, sales tax reports, etc.
Purchasing Reports
Purchases in transit, purchase history, accrued freight variance, etc.
Financial Statements
Balance sheet, income statement, cash flow statements, etc.
Sales Reports
Sales by sales rep. report, sales summary report, sales profitability report, sales commission report, etc.
